{"id":2521,"date":"2025-10-22T23:03:20","date_gmt":"2025-10-22T23:03:20","guid":{"rendered":"https:\/\/cleoconference.org\/?page_id=2521"},"modified":"2025-10-22T23:03:20","modified_gmt":"2025-10-22T23:03:20","slug":"2026-privacy-policy","status":"publish","type":"page","link":"https:\/\/cleoconference.org\/2026-privacy-policy\/","title":{"rendered":"2026 Privacy Policy"},"content":{"rendered":"<p><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 fusion-flex-container has-pattern-background has-mask-background fusion-parallax-none nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-background-blend-mode:overlay;--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-padding-top:40px;--awb-padding-bottom:40px;--awb-margin-top:-50px;--awb-background-color:rgba(20,22,23,0.5);--awb-background-image:url(&quot;http:\/\/cleoconference.org\/wp-content\/uploads\/2024\/11\/CLEO-website-headers.jpg&quot;);--awb-background-size:cover;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"max-width:1248px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_2_3 2_3 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:66.666666666667%;--awb-margin-top-large:0px;--awb-spacing-right-large:2.88%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:2.88%;--awb-width-medium:66.666666666667%;--awb-order-medium:0;--awb-spacing-right-medium:2.88%;--awb-spacing-left-medium:2.88%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-title title fusion-title-1 fusion-sep-none fusion-title-text fusion-title-size-three\" style=\"--awb-text-color:var(--awb-color1);--awb-margin-top:0px;--awb-margin-bottom:0px;--awb-font-size:45px;\"><h3 class=\"fusion-title-heading title-heading-left\" style=\"font-family:&quot;ITC Franklin Gothic&quot;;font-style:normal;font-weight:400;margin:0;font-size:1em;\">Privacy Policy<\/h3><\/div><div class=\"fusion-title title fusion-title-2 fusion-sep-none fusion-title-text fusion-title-size-two\" style=\"--awb-text-color:var(--awb-color1);--awb-margin-top:0px;--awb-margin-bottom:0px;--awb-font-size:70px;\"><h2 class=\"fusion-title-heading title-heading-left\" style=\"font-family:&quot;ITC Franklin Gothic&quot;;font-style:normal;font-weight:400;margin:0;font-size:1em;\">CLEO<\/h2><\/div><div class=\"fusion-text fusion-text-1 fusion-text-no-margin\" style=\"--awb-font-size:24px;--awb-text-color:var(--awb-color1);--awb-margin-top:0px;--awb-margin-bottom:0px;\"><p><em>The premier international forum for scientific and technical optics.<\/em><\/p>\n<\/div><div ><a class=\"fusion-button button-flat fusion-button-default-size button-custom fusion-button-default button-1 fusion-button-default-span fusion-button-default-type\" style=\"--button_accent_color:var(--awb-color1);--button_accent_hover_color:var(--awb-color1);--button_border_hover_color:var(--awb-color1);--button_border_width-top:3px;--button_border_width-right:3px;--button_border_width-bottom:3px;--button_border_width-left:3px;--button-border-radius-top-left:40px;--button-border-radius-top-right:40px;--button-border-radius-bottom-right:40px;--button-border-radius-bottom-left:40px;--button_gradient_top_color:var(--awb-color6);--button_gradient_bottom_color:var(--awb-color6);--button_gradient_top_color_hover:hsla(var(--awb-color5-h),calc(var(--awb-color5-s) - 5%),calc(var(--awb-color5-l) - 10%),var(--awb-color5-a));--button_gradient_bottom_color_hover:hsla(var(--awb-color5-h),calc(var(--awb-color5-s) - 5%),calc(var(--awb-color5-l) - 10%),var(--awb-color5-a));--button_text_transform:uppercase;--button_padding-top:15px;--button_padding-right:30px;--button_padding-bottom:10px;--button_padding-left:30px;--button_typography-font-family:&quot;ITC Franklin Gothic&quot;;--button_typography-font-style:normal;--button_typography-font-weight:400;--button_margin-top:10px;\" target=\"_self\" href=\"https:\/\/mailchi.mp\/e337c6e3bfbc\/stay-updated\"><span class=\"fusion-button-text\">STAY UPDATED<\/span><\/a><\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-2 fusion-flex-container has-pattern-background has-mask-background nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-background-position:center bottom;--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-padding-top:80px;--awb-padding-bottom:40px;--awb-background-size:cover;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"max-width:1248px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-1 fusion_builder_column_1_3 1_3 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:33.333333333333%;--awb-margin-top-large:0px;--awb-spacing-right-large:5.76%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:5.76%;--awb-width-medium:33.333333333333%;--awb-order-medium:0;--awb-spacing-right-medium:5.76%;--awb-spacing-left-medium:5.76%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><\/div><\/div><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-2 fusion_builder_column_1_3 1_3 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:33.333333333333%;--awb-margin-top-large:0px;--awb-spacing-right-large:5.76%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:5.76%;--awb-width-medium:33.333333333333%;--awb-order-medium:0;--awb-spacing-right-medium:5.76%;--awb-spacing-left-medium:5.76%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-separator fusion-full-width-sep\" style=\"align-self: center;margin-left: auto;margin-right: auto;margin-top:30px;width:100%;\"><\/div><\/div><\/div><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-3 fusion_builder_column_1_3 1_3 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:33.333333333333%;--awb-margin-top-large:0px;--awb-spacing-right-large:5.76%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:5.76%;--awb-width-medium:33.333333333333%;--awb-order-medium:0;--awb-spacing-right-medium:5.76%;--awb-spacing-left-medium:5.76%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-3 fusion-flex-container has-pattern-background has-mask-background fusion-parallax-none nonhundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-background-position:left center;--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-background-image:url(&quot;http:\/\/cleoconference.org\/wp-content\/uploads\/2024\/10\/blue.jpg&quot;);--awb-background-size:cover;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"max-width:1248px;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-4 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:20px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><!-- Privacy Notice | Avada-friendly HTML block -->\n<section class=\"privacy-notice\" aria-labelledby=\"privacy-title\">\n  <style>\n    .privacy-notice{\n      --brand:#005b96; \/* adjust to match your event color (e.g., ALA teal or CLEO violet) *\/\n      --ink:#1a1a1a;\n      --muted:#555;\n      --bg:#f9f9fb;\n      --radius:14px;\n      font-family:\"Montserrat\", system-ui, -apple-system, Segoe UI, Roboto, \"Helvetica Neue\", Arial, sans-serif;\n      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class=\"privacy-container\">\n    <h1 id=\"privacy-title\">Privacy Notice<\/h1>\n    <p><strong>Date last modified:<\/strong> 15 January 2026<\/p>\n\n    <p>Optica and the Optica Foundation (collectively \u201cOptica\u201d) are committed to protecting your personal data. This notice explains how we collect, use, share, and protect your personal information, and how you can exercise your privacy rights.<\/p>\n\n    <h2 id=\"collect\">Where We Collect Personal Data From<\/h2>\n    <p>Optica may receive your personal data from the following sources:<\/p>\n    <ul>\n      <li><strong>Websites<\/strong> (owned or managed by Optica), including <em>optica.org<\/em>, <em>opg.optica.org<\/em>, and <em>prism.optica.org<\/em>, where you create accounts to access products and services.<\/li>\n      <li><strong>Mobile applications<\/strong>, such as conference planner apps.<\/li>\n      <li><strong>Optica-contracted vendors<\/strong> who provide services related to the delivery of a product or service, including paper submissions, conference registrations, and career services.<\/li>\n      <li><strong>Third-party individuals<\/strong>, such as corresponding authors or nominators submitting information about you.<\/li>\n      <li><strong>Optica partners<\/strong>, including co-sponsors of meetings and peer societies.<\/li>\n      <li><strong>Your direct correspondence<\/strong> with Optica via mail, email, or fax.<\/li>\n    <\/ul>\n\n    <h2 id=\"data\">What Personal Data We Collect<\/h2>\n    <ul>\n      <li><strong>Identifying data:<\/strong> name, ORCID ID, photo.<\/li>\n      <li><strong>Contact data:<\/strong> email, mailing address, telephone number.<\/li>\n      <li><strong>Demographic data:<\/strong> nationality, birth year, gender, dietary restrictions, family member names, emergency contact information.<\/li>\n      <li><strong>Financial data:<\/strong> payment information, transaction records, and purchase history.<\/li>\n      <li><strong>Professional data:<\/strong> CV, technical interests, education, employer details.<\/li>\n      <li><strong>Optica-related activity data:<\/strong> author\/reviewer history, volunteer activities, and customer communications.<\/li>\n      <li><strong>Technical data:<\/strong> IP address, browser type, device type, operating system, and site interaction details.<\/li>\n    <\/ul>\n\n    <h2 id=\"use\">How We Use Personal Data<\/h2>\n    <p>Optica uses your personal data to:<\/p>\n    <ul>\n      <li>Deliver products and services you have purchased or registered for.<\/li>\n      <li>Fulfill contractual obligations with third-party providers under data protection agreements.<\/li>\n      <li>Collaborate with partners to provide shared programs or benefits.<\/li>\n      <li>Inform you about other relevant Optica programs, events, and services.<\/li>\n      <li>Administer awards, grants, or recognitions.<\/li>\n      <li>Include your information in Optica\u2019s online directory.<\/li>\n      <li>Enhance your online experience, such as maintaining shopping carts or login sessions.<\/li>\n      <li>Share registration lists with other conference attendees.<\/li>\n      <li>Monitor and secure Optica content and services.<\/li>\n      <li>Share mailing addresses with Optica Industry Members.<\/li>\n      <li>Comply with legal obligations or respond to lawful requests.<\/li>\n      <li>Support corporate transactions, such as mergers or acquisitions, while ensuring data protection remains in place.<\/li>\n    <\/ul>\n\n    <h2 id=\"rights\">Your Data Rights<\/h2>\n    <p>You can access or update most of your personal data through <a href=\"https:\/\/account.optics.org\" target=\"_blank\" rel=\"noopener\">My Account<\/a>. For author and reviewer information, visit the <strong>Optica Publishing Group<\/strong> and <strong>Prism<\/strong> platforms.<\/p>\n    <p>Questions or concerns may be sent to <a href=\"mailto:custserv@optica.org\">custserv@optica.org<\/a>. Individuals covered by data protection laws (e.g., EU, UK) may exercise specific rights by contacting <a href=\"mailto:privacynotice@optica.org\">privacynotice@optica.org<\/a>.<\/p>\n\n    <h2 id=\"cookies\">Cookies and Tracking Technologies<\/h2>\n    <p>Optica uses session, persistent, and third-party cookies to enhance site performance, remember preferences, analyze traffic, and measure marketing effectiveness. We may also use web beacons or similar technologies for analytics and campaign tracking.<\/p>\n    <p>To learn more or manage preferences, see our <a href=\"\/cookie-notice\">Cookie Notice<\/a>.<\/p>\n\n    <h2 id=\"logs\">Log Files<\/h2>\n    <p>Optica websites collect log data such as IP address, browser type, ISP, referring\/exit pages, and click patterns. This helps us analyze trends, administer the site, and improve usability.<\/p>\n\n    <h2 id=\"transfer\">Transfer of Information to Other Countries<\/h2>\n    <p>As a global organization headquartered in the United States, Optica may transfer data internationally to provide its services. By submitting your information, you consent to this transfer and to the processing of your data under this Privacy Notice.<\/p>\n\n    <h2 id=\"modifications\">Modifications to this Notice<\/h2>\n    <p>Optica may update this Privacy Notice periodically. Material changes will be communicated via email or prominent website notice. The most recent update date is shown at the top of this page.<\/p>\n\n    <div class=\"privacy-contact\">\n      <h2 id=\"contact\">Contact Information<\/h2>\n      <p>If you have questions, requests, or feedback regarding this Privacy Notice, please contact:<\/p>\n      <p><strong>Optica<\/strong><br>\n      2010 Massachusetts Avenue NW<br>\n      Washington, DC 20036 USA<br>\n      <strong>Phone:<\/strong> +1.202.223.8130<br>\n      <strong>Fax:<\/strong> +1.202.223.1096<br>\n      <strong>Email:<\/strong> <a href=\"mailto:privacynotice@optica.org\">privacynotice@optica.org<\/a><\/p>\n    <\/div>\n  <\/div>\n<\/section>\n<\/div><\/div><\/div><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"100-width.php","meta":{"footnotes":""},"class_list":["post-2521","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/cleoconference.org\/wp-json\/wp\/v2\/pages\/2521","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cleoconference.org\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cleoconference.org\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cleoconference.org\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/cleoconference.org\/wp-json\/wp\/v2\/comments?post=2521"}],"version-history":[{"count":1,"href":"https:\/\/cleoconference.org\/wp-json\/wp\/v2\/pages\/2521\/revisions"}],"predecessor-version":[{"id":2522,"href":"https:\/\/cleoconference.org\/wp-json\/wp\/v2\/pages\/2521\/revisions\/2522"}],"wp:attachment":[{"href":"https:\/\/cleoconference.org\/wp-json\/wp\/v2\/media?parent=2521"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}